NOW LIVE! SELF ADMINISTRATION

Introduction

On the 16 October 2017 NADA rolled out the self-administrator functionality for our members in NADAbase. As part of the consultation process, delegate...

NADAbase Point of Contact

The Administrator will be the point of contact within their organisation for NADAbase in areas such as user login management and related security, pro...

User Login Management

Located in the ‘User List’ on the menu tab is where administrators will view and manage all users that have a NADAbase login. Radio button...

Adding a New User

Prior to adding a new user administrators should always check the organisation’s inactive user list in case the ‘new user’ was previ...

Setting a Password

The last stage of adding a new user is setting the password. This can be created using any combination. Once all necessary fields have been completed ...

Resetting Passwords and Editing User Details

From the User List select the relevant staff member. For example: selected here will be user: ‘richtest’. Click image to enlarge. This wi...

Enhancing Security - some tips

Ensure employees who have left the organisation are made inactive immediately. Consideration should be given to temporarily inactivating logins for st...

Client Outcome Measures (COMS) Organisation Options

Introduction

 

Client Outcomes Measures - Organisation Options

The COMS is designed in such a way that information from one survey domain informs and gives context to information from another survey domain, for ex...

Survey Stages

Within the Survey tab you can set the stages within a treatment episode that will be relevant to the service, i.e. those points at which you have dec...

Survey Options

The COMS database does not require programs/organisations to complete all the available surveys and instead NADAbase can be customised to best suit yo...

Reporting Options

To select which graphs and tables will always appear in any of the COMS reports, Click on the Reporting Options tab Select Yes next to those report...

COMS Reports: Interpretations and Scoring

Drug and Alcohol Use Domain

Severity of Dependence Scale The SDS was devised to provide a short, easily administered scale which can be used to measure the degree of dependence e...

Psychological Health

Psychological Health The Kessler 10+ scale is a widely used, simple self-report measure of psychological distress. This measure was designed for use i...

Extracting and Exporting Records

Video Extracting and Exporting Records

 

Exporting Records

The Export Records menu enables an organisation to create an Excel report of their MDS or COMS data within a specified time-frame. The MDS Data Expo...

NADAbase Reports

Video Generating NADAbase Reports

 

NADAbase Reports Introduction

NADAbase has the capacity to produce a range of reports from NMDS, NSW MDS and COMS data, and these reports can be generated in a variety of formats. ...

Organisation Summary Report

To produce an Organisation Summary Report, hover your cursor over the Reports tab in the NADAbase menu. A drop-down list will appear providing you wit...

Episode Analysis Report

To produce an Episode Analysis Report, hover your cursor over the Reports tab in the NADAbase menu. A drop-down list will appear providing you with a ...

MDS/NMDS/BTOM Reports

To produce an MDS/NMDS/BTOM Report, hover your cursor over the Reports tab in the NADAbase menu. A drop-down list will appear providing you with a lis...

Produce Graphic Reports

To produce a Graphic Report, hover your cursor over the Reports tab in the NADAbase menu. A drop-down list will appear providing you with a list of al...

Organisation Treatment Outcomes Reports

To produce an Organisation Treatment Outcomes Report, hover your cursor over the Reports tab in the NADAbase menu. A drop-down list will appear provid...

Individual Client Reports

To generate client outcome reports, you should first search and then select the client. All client outcome reports (including all stage, episode and f...

Client Episode Report

The client episode report outlines outcomes for all stages within one defined treatment episode. Average SDS Score by Stage Graph A graph showing ...

Data Quality Check

To produce a Data Quality Check Report, hover your cursor over the Reports tab in the NADAbase menu. A drop-down list will appear providing you with a...

The Brief Treatment Outcome Measure (BTOM)

Intro

The BTOM was developed by NDARC and NSW Health as a standard treatment sector outcome monitoring system.  The version in NADAbase has been modified t...

Advantages of the online BTOM

Some of the advantages of using the online BTOM are: The BTOM and the MDS data are in the same place Scoring is automatically calculated Each treatme...

Entering the BTOM

To start entering the BTOM information, click the BTOM tab which is found within the Client Episode Page. Select the New BTOM button, then select Ne...

Viewing the BTOM Scores

To view the BTOM scores, select a client and the episode to which the BTOM you want to view is attached. Click on the BTOM button and select Score aga...

Navigating NADAbase

Video Navigating NADAbase

 

Logging in

Enter the URL http://www.nada.org.au to access the NADA website, then click the NADAbase button on the NADA home page OR enter the NADAbase URL dire...

Video Exploring the Main Menu

 

Overview of the Main Menu

If your organisation has more than one program or site covered under the same log in, at the next screen you will have to choose which program or site...

User Information

As a general rule it is good practice to change your password every 3-6 months. Ensure you have a combination of letters and numbers. To change your p...

Security and back up

The NADAbase is a web based online database system that supports all the major browsers and most mobile devices. NADAbase is hosted on Microsoft.NET ...

Video Entering Client Data

 

Searching and updating existing client information

The Client/Episode Information tab allows you to search, add a new client or enter information about an existing client. This part of the data base co...

Creating a new client

Click on the Add New Client button to create a new client Insert the new client code into the box provided and click on OK You will be taken to the Cl...

Sex/Gender Questions

You will notice that the question relating to sex has been expanded to acknowledge gender identity. It should be noted that this is a question that ne...

Sexuality Question

The question on sexual orientation is important to collect as it will contribute to improved service provision in a number of ways, not least becaus...

Statistical Linkage Key (SLK-581)

NADAbase is able to generate the SLK-581 by entering in client details including last name, first name, date of birth and sex. The SLK-581 is generate...

Adding or Updating Treatment Episode Details

Selecting the Episodes tab will take you to the Episodes screen and display all treatment episodes for that client code. If you would like to add a ne...

Service Contact Details

To enter service contact details, enter the date of the service contact, the clinician’s name, select the contact type from the drop down list and t...

Entering the Drug Use Items

The Drug Use tab is where you record the client’s principal drug of concern, other drugs of concern and method of drug use. At a minimum, you must...

Entering the Social Items

The Social Items tab is where you record the client’s income, living arrangements, usual accommodation and optional information such as blood born...

Saving the Treatment Episode Details

Once you have entered the treatment episode details into all three tabs, click the Save button to save the information. Note: You cannot save the tr...

Updating the Episode

You can update the episode information until such time as the episode is closed. To update the episode, search for the client and then select the Epi...

Client Outcome Measures

When you are ready to enter Client Outcome Measure data, select the Outcome Measures tab and it will bring you to a menu screen that displays all trea...

Consent to research

As the information entered into the COMS could potentially be used as deidentified data for research either by the organisation or by the sector as a ...

Adding Outcomes data

Note: For more information regarding all of the questions in the COMS Questionnaires Interpretation and Scoring section You will notice that the side ...

Client Outcome Measures (COMS)

Determining the Outcome Measurement Tools included in COMS

A project advisory committee was formed in late 2008, consisting of representatives from the NADA membership, NSW Ministry of Health (MHDAO and InforM...

Considerations for the outcomes data set

What is the tool designed to measure? Is the measure appropriate for use in a range of service types, with a range of client groups and by a range of ...

Final Outcomes Dataset

The following four outcome domains form the COMS Outcome Measures. 1. Drug and Alcohol Use: Severity of Dependence Scale (SDS), Drug and Alcohol Use &...

Guidelines for completing the Client Outcome Measures (COMS)

The COMS can be directly administered by a support worker or clinician, OR can be completed by the client (with the support of a worker) on paper or d...

Timeframe for completing questionnaires

While some questions in the COMS relate to a period of 3 months, the majority relate to a period of 4 weeks. This difference reflects the use of exist...

Privacy and Confidentiality

NADA members and users of NADAbase will generally be required to comply with the National Privacy Act including the 10 National Privacy Principles (19...

The National and NSW Minimum Data Sets for Alcohol and other Drug Treatment Services

NMDS and NSW MDS Collection

The National Minimum Data Set (NMDS) and the NSW Minimum Data Set (MDS) for Alcohol and Other Drug Treatment Services (AODTS) consists of a range of i...

Closing Service Episodes

A Service Episode will normally be declared ‘closed’ at the Cessation of Service however, when there has been no client contact for a period of on...

Data Collection Items

The following specifies the data collection for each data item. Commencement of Service Episode These items should be completed on the day of the init...

Guidelines for completing the NMDS and NSW MDS

Data Dictionary and Collection Guidelines for the NSW MDS for Alcohol Treatment Services (NSW Health, 2015) NSW MDS Data Dictionary Alcohol and Oth...

Recommended guidelines for collecting information on Indigenous status

The Indigenous status question is asked through the NMDS and NSW MDS of all persons who attend a service. It is important to collect data on Indigenou...

Explanation of specific data items

The following is an explanation of some data items from the NSW MDS that NADA members report have sometimes cause confusion among staff. Living Arra...

Living Arrangement

This refers to the people with whom the client is/was living just prior to the start of the service episode. This information is collected to ascer...

Usual Accommodation

This is the client’s usual type of accommodation just prior to the start of the service episode. “Usual” is defined as the type of accommodat...

Main Service Provided

This is the main activity determined at assessment by the service provider to treat the client’s alcohol and/or drug problem for the Principle D...

Service Contact Dates

This is the date of each service contact between a treatment Organisation and a client. This excludes a service contact with a carer or family member ...

Postcode of residence at Commencement of Service Epsiode

This is the postcode pertaining to the client’s usual place of residence at the commencement (or just prior to) of the service episode. Use actual g...

NEW! Screeners

Introduction

On July 1st 2017 three new screeners were made available to NADAbase users that have the potential to not only enhance client care but to also increas...

Use and Storage of the Data

Data will be stored securely as with all other NADAbase data, and only used by NADA for the purposes of advocating for increased support for member or...

Guidance for Screener Data Collection Items

Guideline Requirement Screener Data collection has highly sensitive components and should only be completed by a clinician of the organisation, not ...

Suicide Screener

Overview NADA recognises the unique opportunity AOD services have to reduce the very serious risk of suicide, and where appropriate assist in linking ...

Domestic and Family Violence Screener: Female Client focus

Overview The domestic and family violence screener in its current form has been developed with the gendered-nature of domestic and family violence in ...

Blood Borne Virus and Sexual Health Screener

Overview Blood borne virus (BBV) and sexual health screener is designed to identify whether clients attending AOD specialist services have had access ...

Client and Organisation Reports

Client Reports Once a screener has been filled out in NADAbase a print icon in the top right hand corner of each screener will allow clinicians to pri...

Privacy and Confidentiality

NADA members and users of NADAbase are required to comply with the National Privacy Act 2008 (amended 2016), and the Health Records and Information Pr...